How We Work

The CLC does those things centrally that are most efficiently and cost-effectively managed centrally. However, the CLC exists to support the work of local libraries and it strives to provide as much local control and local customization as possible. The CLC lies behind each local library to support it but avoids getting between the library and its patrons. When we do our job well, “The CLC” is invisible.

Each library’s OPAC is individualized and reflects the library’s branding. The OPAC “skin” can be customized to match the library’s Web site.

CLC libraries share materials freely. With few exceptions, any item that is available to one library’s patrons is available to all. Usually only material that would be damaged in shipping is excluded from sharing. When material is checked out the rules and parameters of the transacting library (notably loan periods and fine rules) apply and the policies the patron is used to and expects hold sway.

In Polaris:

1. Libraries share a common set of Patron Type, Material Type, Load Interval and Fine Rate codes but they define the rules and policies for those codes locally.
2. Libraries share a common set of Collection and Shelf Location codes but apply them locally. Libraries may choose whether or not to display them in the PAC.

Each library has its own cataloging data, patron files, PAC profiles, and circulation terms, notice text and so on. This high degree of autonomy allows each library to continue its own particular flavor of service and customization.

The CLC maintains accurate data for each library and maintain statistics for every branch location.

1. The CLC produces "canned" reports that provide libraries with daily, monthly and yearly statistics.
2. The CLC creates custom reports that which are not in the list of existing Polaris reports as needed by individual libraries.
3. Each library has tools to customize existing reports as needed.

The CLC maintains a small staff responsible for all data center operations including server hardware/software and network maintenance. While libraries are responsible for all locally owned and installed equipment such as workstations, printers and so on, the CLC staff supports all integration of those systems and devices with the central network and ILS.

Standing advisory committees make recommendations regarding policies and system settings that impact various areas. The standing committees are Cataloging, Acquisitions/Serials, Reference/PAC, Patron Services (aka Circulation) and Tech. CLC staff coordinates the work of the committees.

The Director of each member library attends a monthly meeting held on the second Tuesday of the month (usually at the Consortium's office in Lithopolis). At that time, all major business is transacted and the CLC Director reports on activities, expenditures, network and/or Polaris issues and any other concerns we need to address. Meetings convene at 10 a.m. and are completed by noon. Additional more timely issues are resolved via email.